AGENDA

1.      To receive apologies for absence.

2.      To make any Declarations of Interest regarding items on the agenda.

3.      To agree any variation of order of business.

4.      'To determine which items, if any, from the Agenda should be taken with the public excluded. If the    Parish Council decides to exclude the public, it will be necessary to pass a resolution in the following terms:  “to consider a resolution under the Public Bodies (Admission to Meetings Act 1960) s1 to exclude members    of the press and public in order to discuss item number ...” 

5.      Public speaking: Up to 10 minutes will be made available for members of the public to raise matters relevant to the business of this Committee.

6.      To approve the minutes of the Committee Meeting held on 13^th January 2026.

7.      To consider the earmarked reserves.

8.      To receive an update on the revised payment schedule.

9.      To consider that the 3 motions below are taken together with a recommendation of reinstating the Amenities Committee to oversee these items who will then report back to this committee with the financial implications.

a)      Bowling Club Health & Safety Review
Motion from Cllr Miss Daniels that the Committee discusses the current position regarding health and safety at the Bowling Club and considers commissioning an updated Health & Safety inspection and report for the site.

b)      Bowling Green Perimeter Works – Quotations
Motion from Cllr Miss Daniels that Committee discusses the condition of the bowling green perimeter edges and agrees whether to obtain three quotations for repair works, in line with financial regulations and asset maintenance responsibilities.

c)      Bowling Club Toilet Alterations – Request for Permission
Motion from Cllr Miss Daniels that the Committee considers a request from the Bowling Club to carry out works to amend the existing single toilet into two separate toilets (male and female). The Club has indicated they would be willing to undertake this work themselves, subject to Parish Council approval, and Council is asked to discuss whether permission should be granted and under what conditions.

10.  To consider response to DCC regarding accepting a 10 year term for the library lease with a rolling break after year one (email attached).

11.  Motion from Councillor Adshead that the Committee review the increase in staff costs over the period 2018–2025 (email attached).

12.  Motion from Councillor Miss M Daniels to review the council’s procurement and purchasing practices following the recent expenditure exceeding £1,000 on Christmas decorations sourced via Amazon, with particular regard to supporting local businesses within the parish, value for money, and transparency. Also, the Costco purchased food for the 800th anniversary and that a formal ‘Local First’ purchasing policy be developed and adopted wherever practicable.

13.  To consider current Reserves and whether to recommend moving specific reserves to general reserves or draw down on the loan facility (see attached).

14.  To consider Dove Holes hanging baskets contract.

15.  To consider the Annual Internal Review Process (see attached).

16.  Update on the rentability of the flat.

17.  To consider the date of the next meeting.