Chapel-en-le-Frith

THE NEXT MEETING OF THE FULL COUNCIL WILL BE HELD ON TUESDAY 6TH MAY 2025 AT 7PM IN THE TOWN HALL

AGENDA

MEMBERS OF THE PRESS AND PUBLIC ARE WELCOME

The business to be transacted will be as follows:

1.      To elect a Chair of the Council for the year 2025/26

2.      To elect a Vice-Chair of the Council for the year 2025/26

3.      To receive any apologies for absence

4.      To make any Declarations of Interest

5.      To consider any applications for Dispensations

6.      To determine which items, if any, from the agenda should be taken with the public excluded. If the Parish Council decides to exclude the public, it will be necessary to pass a resolution in the following terms: “to consider a resolution under the Public Bodies (Admission to Meetings Act 1960) s1 to exclude members  of the press and public in order to discuss item number ...”    This item will then be discussed with the press and public excluded.'

7.      To agree any variations of order of business

8.      (if police officers attend) To consider any Police matters

9.      Public Participation – up to 10 minutes will be made available for members of the public to raise matters relevant to the business of the Parish Council:

(a)    Members of the general public

(b)   County and Borough councillors

10.  To approve the minutes of the Full Council meetings held on 1^st April 2025

11.  To receive the Chair’s Annual Report

12.  To review the Council’s Policies and Procedures

Allotment Policy                                                                                    General & Earmarked Reserves Policy

Civility & Respect Pledge - NALC                                                   Grants Policy (s137) and application form

CCTV policy & Request form                                                            Health and Safety Policy

Code of Conduct                                                                                   Privacy Notice Policy

Communication Policy                                                                      Procurement Policy

Complaints Policy                                                                                Publication Scheme

Co-option Policy                                                                                    Risk Management Strategy

Councillor -Officer Protocol                                                            Scheme of Delegation

Data Protection Policy                                                                        Social Media Policy

Data Retention Policy                                                                         Safeguarding Policy

Declaration of Acceptance of Office                                           Standing Orders

Dispensations Request Form                                                          Training and Development Policy

Expenses Policy                                                                                     Transparency Code - Website

Freedom of Information Publication Scheme & Requests Vexatious Complaints Policy

Filming/Recording of Meetings                                                      Website Accessibility Statement

Financial Regulations                                                                         Website Modern Slavery Policy

Freeman/Freewoman of Chapel-en-le-Frith Policy              Website Privacy Policy

Fixed Asset Register                                                                             Working Group Protocol

13.  To receive updates on Actions from previous Minutes

25/402 Missing Bench on the Market Place damaged by a vehicle

25/403 Standardisation of the flower beds in Derbyshire stone including plaque acknowledging the bequest

25/404 Skip to help clear the land on Dove Holes Allotment

26/018 Motion from Cllr Adshead – That this council suspends all further subcommittee meetings until all members have attended suitable courses.  That all council matters will be discussed at a Full Council meeting.  Once training has been completed, careful consideration is to be given to the make-up of said committees moving forward

14.   To consider Planning Applications notified to the Parish Council

15.  To consider any Planning Appeals notified to the Parish Council

16.  To comment on any Planning Decision Notices  

17.  To receive any reports from Committees/working groups (except if the issue is elsewhere on agenda):

(a)    Regeneration & Communications Committee

(b)   Finance & Town Hall Committee

(c)    Personnel Committee – to consider a motion that the Council writes to the Clerk stating that she has successfully completed the probationary period.

18.  To review the terms of reference for all Committees/Working Groups

19.  Finance:

(a)    To authorise the schedule of accounts presented for payment  

(b)   To authorise the following Direct Debits for the next year:

·         O2 – mobile phone charges £32.98

·         Fuel Gengie – Fuel £74.88

·         HPBC – Business Rates £786.00

·         HPBC – Flat at 47-49 Market Street (vacant) £183.00

·         Trusted IT – IT Support  £415.75

·         B Online – Phone Broadband  £49.95

·         Castle Associates – HR £80.00

·         WaterPlus – Town Hall £114.22

·         WaterPlus – 47-49 Market Street £29.87

20.  To consider Chair and Members allowances.

21.  To consider changing the date of the Annual Parish meeting to Thursday 22^nd May

22.  To note any court case matters

23.  To confirm the date of the next Parish Council meeting