Minutes of the Extraordinary Parish Council meeting

held at 6.30pm on 16^th June 2026

at Chapel-en-le-Frith Town Hall

Present: Cllrs: J. Adshead, M. Chantler, T. Dales, M. Daniels, N. Gourlay and S. Young

In Attendance: Assistant Clerk: Mrs Emma Howe

27/101 Apologies for Absence

Apologies were received from Cllrs: Mark Drabble, Melissa Drabble, N. Hill, P. Ockenden, J. Perkins & C. Williams
Resolved: To accept apologies.

27/102 Declarations of Interest

No disclosable pecuniary or other interests were declared.

27/103 Applications for Dispensations

No requests for dispensations were received.

27/104 Exclusion of Press and Public

It was RESOLVED that no items of business required the exclusion of the press and public under the Public Bodies (Admission to Meetings) Act 1960.

27/105 Variations to Order of Business

There were no variations to the order of business.

27/106 Public Participation

No matters were raised by members of the public.

27/107 New Parish Council Website and Online Booking System

Members considered proposals and quotations to commission a new Parish Council website and associated online booking system.

Discussion included accessibility requirements, functionality, integration with council processes, and overall costs.

Resolved:

That the Council supports progressing the project.

That further work be undertaken to obtain detailed specifications and quotations and report back to the Full Council in July - Assistant Clerk & Councillor Daniels.

27/108 Tree Survey – War Memorial Park

Members considered commissioning a full tree survey covering all trees within the War Memorial Park.

The importance of maintaining a regular inspection regime for safety and risk management was noted.

Resolved:

• Quotations were received from: Peak Tree Consultancy £960, Tree Heritage £1250, Thompson Consultancy £1580
• That a professional tree survey be undertaken and the quotation from Peak Tree Consultancy at a cost of £960.00 plus VAT. – Cost Centre 1337

27/109 (Minute 26/424) Commercial Van for Park Staff

An update was received regarding options for the provision of a commercial van.

Resolved:

• To purchase a commercial van along with the associated insurance, multipoint check and extended warranty insurance, multipoint check and an extended warranty be delegated to an officer and Councillor N. Hill. – Cost Centre 1365

27/110 (Minute 27/063) IT Systems and Telephone Provision

Members considered a proposal and a quotation to upgrade the Council’s IT and telephone systems.

Resolved:

• That the Assistant Clerk obtain two further comparative quotations be obtained and reported back to the Full Council meeting in July.

27/111 (Minute 27/093) Memorial Playground Wet Pour Surface

Members considered proposals and quotations to replacement the wet pour safety surface.

Resolved:

• That options and costs be further developed by the Amenities Committee.
• That works be treated as a priority for health and safety reasons.

27/112 (Minute 27/096) Insurance Agreement and Property Review

Members considered entering into a three-year insurance rate stability agreement and commissioning a desktop review of Council properties.

Resolved:

• That quotations from alternative brokers be obtained before taking the decision to enter into a three-year insurance rate stability agreement.

There being no further business the Chair declared the meeting closed at 7.46pm

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CHAIR